123 HP Envy 5540 Copy Scan

123 HP Envy 5540 Copy and Scan Feature

Copy Documents

You can use the Copy Icon from the graphics control panel to select on the number of copies and whether it is a black & white or color Copy produced on a plain paper

Procedure to copy One Side of a document:

  1. Load the paper document in the paper tray
  2. Place your document print side down and kept at the right front corner of the scanner glass
  3. Scroll down Printer Control Panel to touch Copy button. Flick to select the number of copies
  4. Select Document option
  5. If the 2-Sided document has a value 1:2, then Touch to select 1:1
  6. Touch Settings to select the Paper Size, Type, Quality etc.,
  7. Scroll to left or right to gain access for other settings
  8. Touch Back to return to Copy Screen
  9. Touch Black or Color to initiate the Copy Job

Procedure to copy Two Sides of a document:

  1. Place your document print side down and kept at the right front corner of the scanner glass
  2. Scroll down the Printer Control Panel to touch Copy button. Flick to select the number of copies
  3. Select Document option, If the 2-Sided document has a value 1:1, then Touch to select 1:2
  4. Touch Settings and Touch Resize to make sure Actual is selected
  5. Access the Settings to select the Paper Size, Type, Quality etc.,
  6. Touch Back to return to Copy Screen
  7. Touch Black or Color to initiate the Copy Job
  8. When Control Panel prompts, Place the second original and Touch OK

123 123 HP Envy 5540 Scan

Scan

Using the Scan feature you can scan documents, photos and other paper types. Once scan is completed then it can be sent to a shared network folder or to a Computer.

Note: Only after the 123 HP Envy 5540 printer software is installed you can gain access to some of the available scan functions.

Configure Scan to a folder setting for Windows OS:

When a Printer is connected through USB cable and Computer, then automatically all of the scanned documents gets saved in Computer. If your Printer is connected over the network then follow the instructions below:

  1. Open the 123 HP Envy 5540 Printer Software
  2. Click Utilities option and then Click Scan button
  3. Select the checkbox Manage Scan to Computer
  4. Click Enable button

Configure Scan to a folder setting for Apple OS X:

When a Printer is connected through USB cable and Computer, then automatically all of the scanned documents gets saved in Computer. If your Printer is connected over the network then follow the instructions below:

  1. Open HP Utility Software
  2. Click Scan settings and Click Scan to Computer
  3. Select the checkbox Enable Scan to Computer
  4. Click Apply

Procedure to Scan a document from the Printer Control Panel:

Using the Printer Control Panel you can scan files directly to the Computer.

  • Place your document print side down and kept at the right front corner of the scanner glass
  • Swipe down the Printer Control Panel to open the Dashboard
  • Touch Scan and then select Computer
  • Touch to select the Scan Type
  • Touch OK button

Procedure to Scan a document using 123 HP Envy 5540 Printer software for Windows OS:

  • Place your document print side down and kept at the right front corner of the scanner glass
  • Open the 123 HP Envy 5540 Printer Software
  • Click Print & Scan option and then Click Scan button
  • Click Scan a Document or Photo option
  • Select the appropriate Scan type and then Click Scan button. i.e., Save as JPEG or PDF File

Note: If Show Scan Preview setting is selected, then you can make the necessary adjustments to the scanned image from the preview screen itself

  • Select Save option to keep the current task scan settings for reuse, otherwise Click Done
  • Click Scan for scanning another document

Procedure to Scan a document using HP Utility for Apple OS X:

  • Open the Application folder and the Hewlett Packard folder to run the 123 HP Envy 5540 Scan executable
  • Select Applications Settings tab and click 123 HP Envy 5540 Easy Scan utility
  • Click Scan button
  • Follow the onscreen instructions to Scan either a Photo or a Document

Scan using Web Scanner

Embedded Web Server homepage allows you to use Web scanner to scan photos and documents from the Printer Control panel to your Computer. However, scanning through Web scanner alone, allows only the basic scan option.

Note: By default the Web scan option is OFF in your 123 HP Envy 5540 Printer. Using the Embedded Web Server you can turn ON this feature.

To enable Web Scan option from the Printer Control panel:

  • Swipe down the Printer Control Panel to open the Dashboard
  • Touch Embedded Web Server option
  • Touch the Settings tab
  • Select Security tab and Click Administrator settings
  • Select Webs can to enable it
  • Click Apply button and Click OK

Procedure to Scan using the Web Scanner:

  • Place your document print side down and kept at the right front corner of the scanner glass
  • Swipe down the Printer Control Panel to open the Printer Dashboard
  • Touch the Embedded Web Server option
  • Tap the Scan button
  • Touch the Web scan button in the left pane and then tap Start Scan button

Change Scan settings in Windows OS:

You can change the scan settings and to restore them permanently for all of the saved scans. Some of the custom settings are page size and orientation, scan resolution, contrast and the destination folder.

  1. Place your document print side down and kept at the right front corner of the scanner glass
  2. Open the 123 HP Envy 5540 Printer software
  3. Click Print & Scan option and then Click Scan button
  4. Click Scan a Document or Photo option
  5. Click the More link available at the top right corner of the 123 HP Envy 5540 Scan dialog

Note: A detailed settings pane appears with a left column summarizing the current settings and a right column that shows the available settings for additional changes

  1. Click each section at the left of the detailed settings pane to review the settings in that corresponding section. To change the existing settings use the drop down menus present at each section
  2. Click Scan button. You are prompted either to Save or Reject the changes to the default shortcut, once the Scan is finished

Tips for Copy and Scan Feature:

  • Always keep the scanner glass and back of the lid clean
  • Place your Original print side facing down and at the right front corner of the scanner glass
  • To create an enlarged copy of your original, always scan the original to the computer and then edit the original from scanning software to enlarge it.
  • In order to avoid imperfect scanning of texts or letters you can use the brightness level option from the Scan software
  • If you prefer to scan a document having several pages instead of scanning multiple files through control panel, then use the 123 HP Envy 5540 Scan utility to perform this task efficiently

Disclaimer:

The Website is an independent website that provides information about the HP Printers. We do not have any specific link or associate ourselves with HP now its services. All the information and the images used in this website are only for information purpose. We are not sellers or service providers of HP in any form. We do not provide warranty or services for any HP products that are associated with the manufacturer. You should approach the manufacturer for the same. You can download the latest printer software for your HP printer at 123hp.pro.

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